Privacy
& Cookie Policy

Who We Are

Wavnod ("Wavnod," "we," "us," or "our") is a music distribution, publishing, and rights-administration company. We operate digital platforms and services that connect artists, rights holders, and distribution partners across the global music ecosystem.

This Privacy Policy explains how Wavnod collects, uses, discloses, and protects personal data when you use our website, applications, APIs, and all related services (collectively, the "Services"). It also includes our Cookie Policy as an integrated section.

By accessing or using our Services, you acknowledge you have read and understood this Privacy Policy. If you do not agree, please discontinue use of our Services.

Information We Collect

Information you provide directly

• Account data: name, email address, username, password, profile photo
• Artist / label data: stage name, biography, social links, genre, label affiliation
• Payment information: bank account details, payment-processor tokens, billing address (we do not store raw card numbers)
• Content uploads: audio files, artwork, metadata, lyrics, publishing information
• Communications: support tickets, emails, feedback forms, survey responses
• Identity verification: government-issued ID, tax identification numbers (where legally required)

Information collected automatically

• Usage data: pages visited, features used, click paths, session duration
• Device data: IP address, browser type, operating system, device identifiers
• Location data: country and region (derived from IP address)
• Streaming data: play counts, skip rates, listener demographics aggregated by platforms
• Log data: server logs, error reports, API call records

Information from third parties

• Digital platforms and streaming services — royalty and analytics data
• Social media platforms — if you connect accounts or use social login
• Payment processors and fraud-detection partners
• Music rights organizations and performing-rights societies

How We Use Your Information

• Provide, operate, and improve the Services
• Process music distribution, royalty collection, and payments
• Administer publishing rights, licensing, and sync opportunities
• Generate analytics and performance reports for your releases
• Verify identity and prevent fraud, money laundering, and unauthorized use
• Send transactional communications (payment confirmations, release-status updates)
• Send marketing communications — only with your explicit consent where required by law
• Comply with legal obligations including copyright law, tax reporting, and regulatory requirements
• Enforce our Terms of Service and protect Wavnod's legal rights
• Conduct internal research and product development

Legal Basis for Processing

Under GDPR (EU users)

We process your personal data under the following lawful bases:

• Contract performance: processing necessary to provide our Services to you
• Legitimate interests: fraud prevention, platform security, product improvement, and analytics
• Legal obligation: tax reporting, copyright compliance, financial regulations
• Consent: marketing communications, non-essential cookies, certain data sharing

Under UAE data protection law

We process personal data in accordance with UAE Federal Decree-Law No. 45 of 2021. Processing is carried out on the basis of:

• Your explicit consent where required
• Performance of contractual obligations
• Legitimate business interests that do not override your rights
• Compliance with UAE laws and regulatory requirements

How We Share Your Data

We do not sell your personal data. We share data only in the following circumstances:

Service providers

Trusted third-party vendors who process data on our behalf under strict data-processing agreements, including cloud infrastructure, payment processors, analytics providers, and customer-support tools.

Distribution partners

Streaming platforms, download stores, and performing-rights organizations — to the extent necessary to distribute your music and collect royalties on your behalf.

Legal requirements

We may disclose your data when required by law, court order, or government authority in the UAE, EU member states, or other applicable jurisdictions.

Business transfers

In the event of a merger, acquisition, or asset sale, your data may be transferred. We will notify you prior to such a transfer and provide opt-out options where legally required.

With your consent

We share data for other purposes only with your explicit prior consent.

Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law:

• Active accounts: for the duration of your account plus 3 years after closure
• Financial records: 7 years, as required by UAE and applicable tax regulations
• Royalty records: 7 years from the date of payment
• Marketing data: until you withdraw consent or 2 years of inactivity
• Log data: 12 months from collection
• Legal-dispute data: for the duration of any active dispute plus applicable statute of limitations

Upon expiry of the retention period, data is securely deleted or anonymized.

International Data Transfers

As a global music platform, your data may be transferred to and processed in countries outside your country of residence, including the UAE, EU member states, the United States, and other territories where our partners operate.

Your Rights

You have the following rights regarding your personal data. To exercise any right, contact us at privacy@wavnod.com. We will respond within 30 days (GDPR requires response within one calendar month).

Cookies & Tracking

We use cookies and similar technologies to operate the site, remember your preferences, and — with your consent — understand usage and deliver relevant communications. For the full breakdown of cookie categories, durations, and how to manage your preferences, see our dedicated Cookie Policy.

Children and Minors

Wavnod's Services are not directed to individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe a minor has provided us with personal data, please contact us immediately at privacy@wavnod.com and we will take prompt action to delete such data.

Changes to This Policy

We may update this Privacy & Cookie Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will:

• Update the "Effective" date at the top of this page
• Send an email notification to registered users
• Display a prominent notice within the platform
• Where required by law (e.g., GDPR), obtain fresh consent for material changes affecting your rights

We encourage you to review this policy periodically.

Contact & Data Protection

For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact our Privacy team:

EU representative

As required by Article 27 of the GDPR, Wavnod has appointed an EU representative. Contact details are available upon request via the email address above.

UAE data protection

In compliance with UAE Federal Decree-Law No. 45 of 2021, inquiries from UAE residents may be directed to the same privacy email address.

Supervisory authorities

If you are not satisfied with our response, you have the right to lodge a complaint with:

• EU users: the data protection authority in your EU member state of residence
• UAE users: the Telecommunications and Digital Government Regulatory Authority (TDRA) — tdra.gov.ae